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Receptionist/Administrative Assistant - Westridge

Receptionist/Administrative Assistant

Summary

The Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties. The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by other departments. Other duties, relevant to the position, shall be assigned as required.

Core Competencies

  • Problem Solving
  • Accountability
  • Decision Making
  • Planning and Organizing
  • Communication
  • Teamwork

Job Duties

  • Provide administrative support to all departmental members.
  • Perform basic bookkeeping functions.
  • Interact with financial institutions with respect to making deposits and reconciling bank statements.
  • Complete and review all expense reports, invoices, and other relevant monetary documents.
  • Review and prepare all documents, reports and other correspondence materials for the management team.
  • Courteously receive and screen all in-bound calls, emails, and visitors.
  • Coordinate departmental office activities.
  • Review, evaluate and distribute all incoming and outgoing mail.
  • Maintain daily appointments of all management and executive members.
  • Take and transcribe dictation notes and meeting minutes.
  • Maintain a high level of confidentiality in all interactions.
  • Assist with report and presentation preparation.
  • Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
  • Maintain and monitor office supply inventory levels and place orders as required.
  • Prepare travel arrangements with a keen attention to detail, where necessary.
  • Other duties, relevant to the position, shall be assigned as required.

Requirements

  • Secondary School Diploma required.
  • Business Administration degree or diploma preferred.
  • 3 to 5 years’ experience as an Administrative Assistant, or relevant role, considered an asset.
  • Ability to type 65+ words per minute.
  • Proficient use of various office based software including Microsoft Office 2016 and Visio.

This is a temporary position to cover a maternity leave, with a possibility of becoming permanent.

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